STANDARD TERMS & CONDITIONS OF WHITE DANDELION

1. APPLICATION OF TERMS

    • These terms and conditions will:
      • apply to all Assignments undertaken by the Photographer for the Client and to all Usage Licences or extended and/or additional Usage Licences relating to such Assignments; and
      • prevail over any inconsistent terms or conditions contained, or referred to, in Client’s purchase order, confirmation of order, acceptance of Estimate, or specification or other document supplied by Client, or implied by law, trade custom, practice or course.

2.  DEFINITIONS

“Photographer” means the commissioned Photographer whose details are set out in the Estimate and invoice(s) for an Assignment.

“Assignment” means a commission by the Client of the Photographer for provision of Photographer’s services at a shoot for the purpose of creating the Material.

“Advertiser” means any client of the Client for whose benefit or use the Material is commissioned.

“Client” is the party commissioning the Photographer and includes the Client’s affiliates, assignees, and successors in title.

“Estimate” means any email or other document electronic or otherwise created by the Photographer and setting out the Fee and expenses for any Assignment along with information as to Usage Licences.

“Fee” means the Photographer’s fees as set out in the Estimate.

“Licensed Images” means the still and/or moving images selected from the Material and as specified in the Estimate as to be licensed for use in accordance with these Terms. “Material” means all photographic material created by the Photographer pursuant to an Assignment and includes but is not limited to transparencies, negatives, prints, digital files or any other type of physical or electronic material recording either still or moving images. “Shoot Duration” means the number of confirmed days of a shoot whether undertaken consecutively or in separate parts and includes all shoot, travel, recce, preparation or test days.

“Usage Licence” means the licence to use the Licensed Images as set out in clause 9 below.

“Working Day” means a day that is not a Saturday or Sunday or any day that is a Bank Holiday in England.

“B.U.R” means Base Usage Rate and is the figure by reference to which additional usage fees to the usage fees stated on the Photographer’s original Estimate as accepted by the Client are established.

3. ESTIMATES

  • Estimates provided by the Photographer are based upon the information provided by the Client in advance of preparing the Estimate.

3.1. Changes to the requirements for an Assignment before or during a shoot may increase the Fee and expenses.

  • Estimates shall specify the number and characteristics of Licensed Images which the Client shall be entitled to use and the media and territories in and durations for which they may be used and these shall be the terms of the Usage Licence unless otherwise agreed in writing. The Client is responsible for checking the Estimate to ensure that it provides for all requirements including but not limited to post production, high resolution files, the correct usage licences and all technical specifications for the Licensed Images.
  • Unless otherwise agreed in writing the Client’s agreement of shoot date(s) shall be deemed to be acceptance of the Estimate.
  • If no B.U.R. has been stated, it will be equivalent to the Photographer’s day shoot fee.

4.  CONDUCT OF THE SHOOT

  • The shoot will be arranged on date(s) mutually agreed between the Photographer and the Client.
  • During the shoot the Photographer will take account of the Client’s reasonable instructions in respect of the shoot
  • If the Client is not present during the shoot then the Photographer’s interpretation of the brief shall be deemed acceptable.

5.  CANCELLATION OF SHOOT

If a confirmed shoot is cancelled or postponed for reasons outside the control of the Photographer, the Photographer reserves the right to charge a cancellation fee at the following rates together with all incurred expenses:

On Shoot Duration of two days or less:

  • cancellation on less than 3 Working Days notice – 100% of Fee + all expenses; or
  • on 3 to 6 Working Days notice – 75% of Fee + all expenses; or

On more than 6 Working Days notice –

  • 50% of Fee + all expenses. On Shoot Duration in excess of 2 days and on notice equivalent to:
  • the Shoot Duration or less -100% of Fee + all expenses; or
  • more than the Shoot Duration but not more than twice the Shoot Duration – 75% of Fee + all expenses; or
  • more than twice the Shoot Duration – 25% of Fee + all expenses.

6.  ACCEPTANCE & DELIVERY

  • Following completion of the shoot the Photographer will deliver the Material to the Client as soon as reasonably practicable and in the agreed format.
  • Subject to any previously agreed deadlines for post-production work the Photographer will carry out any such work required as soon as reasonably practicable but cannot guarantee urgent turnaround.
  • Unless expressly agreed in writing between the Parties the Client shall not be entitled to reject the Material on the basis of style.

7.  STORAGE OF MATERIAL

  • The Client shall ensure that it takes appropriate steps to keep safe an exact digital copy of all Material supplied for the duration of the Usage Licence. The Photographer will not be responsible for archiving any Material unless by prior written agreement with the Client.

8.  COPYRIGHT & USAGE LICENCES

  • The entire copyright and all similar rights throughout the world in all the Material and ownership of all physical materials created by or for the Photographer shall vest in and be retained by the Photographer at all times.
  • Upon payment in full of both the Fee and expenses for an Assignment the Photographer grants to the Client the right to use the Licensed Images on the express terms of the Usage Licence. No use may be made before payment in full without the Photographer’s express agreement in writing.
  • Usage of the Licensed Images is limited to use of such images as provided by the Photographer and the Client shall not manipulate any Licensed Photograph or make use of only part of any individual image without the prior written permission of the Photographer.
  • The Client may only sub-license the right to use the Licensed Images to the disclosed Advertiser as agreed and strictly on the terms of the Usage Licence.
  • Neither the Client nor the Advertiser may use the Licensed Images in relation to any additional products or services not specified in the Usage Licence.

12.  CREDITS

  • In respect of all editorial uses and otherwise as additionally stated in the Estimate the Client shall procure that the Photographer’s name is printed on or in reasonable proximity to all published reproductions of the Licensed Images.

13.  PAYMENTS

  • All expenses and production costs must be paid in advance of the shoot unless otherwise agreed in writing and such invoices are due on presentation.
  • All other invoices must be paid within 7 days of the shoot.
  • The Photographer reserves the right to charge interest on late payments at the rate prescribed by the Late Payment of Commercial Debts (Interest) Act 1998 from the date payment was due until the date payment is made.
  • All payments are due in pounds sterling unless expressly stated otherwise.

16.  INDEMNITY

  • The Client shall indemnify the Photographer and keep him/her and their respective officers and employees indemnified on a continuing basis against all liabilities, claims, costs, damages and expenses claimed or incurred (including legal costs) or licence fees due by reason of any infringement claim, or alleged infringement, of any intellectual property rights relating to any failure by the Client to obtain third party clearances or arising out of use of the Material by the Client or the Advertiser outside of the Usage Licence or otherwise as a result of any breach by the Client or the Advertiser of these terms.

17.  EXTENT OF LIABILITY

  • The Photographer shall not be liable to the Client for any loss of profit, loss of contracts, loss of business or revenues, loss of production or for any indirect, special or consequential loss, damage, costs, expenses or other claims (whether caused by the negligence of the Photographer, Photographer’s employees, agents or sub-contractors or otherwise) which arise out of or in connection with the shoot. 
  • Notwithstanding the above, nothing in these terms excludes or limits the liability of the Photographer for death or personal injury caused by the Photographer’s negligence or that of his/her employees, agents or sub-contractors, for any fraudulent statement or act or for any matter which it would be illegal to exclude.
  • The Photographer hereby disclaims any warranties, conditions and other terms on or relating to the services hereunder or any parts thereof which might otherwise be implied whether by statute, law, custom, course of dealing or otherwise, including without limitation any warranty, condition, or other terms of merchantability, quality, fitness for purpose or non-infringement to the fullest extent permitted by law.

18.  CONFIDENTIALITY

  • The Photographer will keep confidential and will not disclose to any third parties or make use of material or information communicated to them in confidence for the purposes of the Assignment, save as may be reasonably necessary to enable the Photographer to carry out his/her obligations. 
  • It shall be the sole responsibility of the Client to arrange for any third party involved in the Assignment to enter into any confidentiality agreement.
  • The Photographer will not be liable for any breach of confidentiality by any third party.

19.  TERMINATION

  • Either party will be entitled to terminate these Terms immediately by giving written notice to the other if the other party:
    • commits a material breach of these Terms and fails to remedy that breach (if remediable) within 30 days after receipt of written notice requesting its remedy; or
    • is the subject of a bankruptcy order or becomes insolvent or makes any arrangement or composition with or assignment for the benefit of its creditors or if any of the other party’s assets are the subject of any form of seizure, or the other party goes into liquidation either voluntary (otherwise than for reconstruction or amalgamation) or compulsory, or a receiver or administrator is appointed over the other party’s

20.  EFFECTS OF TERMINATION

  • On termination or expiry of these Terms for whatever reason:
    • The Client shall pay all sums due and owing the date of which will be automatically accelerated to the date of

21.  FORCE MAJEURE

  • The Photographer shall not be liable for any failure or delay in the performance of any of such party’s obligations under these Terms caused by any circumstances beyond such party’s reasonable control.

22.  GENERAL

  • Waiver: No delay or omission by a party in exercising any right or remedy under these Terms shall operate to impair such right or remedy or be construed as a waiver thereof. Any single or partial exercise of any such right or remedy shall not preclude any further exercise or the exercise of any other right or remedy.
  • Assignment/Sub-contracting: Neither party shall be entitled to assign, transfer, delegate or sub-contract the whole or any part of its rights and obligations under these Terms without the prior written consent of the other party (such consent not to be unreasonably withheld or delayed).
  • Entire Agreement and Variation: These Terms and the Estimate constitute the entire agreement between the parties with respect to their subject matter.
  • Severability: If any part of these Terms is found by any court or other competent authority to be invalid, unlawful or unenforceable then such part shall be severed from the Terms and the remainder shall continue to be valid and enforceable to the fullest extent permitted by law.
  • Relationship: Nothing in these Terms shall be construed so as to give rise to any agency, joint venture, partnership or relationship of employer and employee between the parties.
  • Third Party Rights: The provisions of these Terms are for the benefit of the parties and are not intended to confer upon any person except the parties any rights or remedies hereunder. No person who is not a party to these Terms shall have any right to enforce any of its terms pursuant to the Contracts (Rights of Third Parties) Act 1999.
  • Law and Jurisdiction: These Terms are governed by the laws of England & Wales and the Parties hereby irrevocably submit to the non-exclusive jurisdiction of the courts of England & Wales.

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